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Rental & transport
You do not lose money on the day rate. You lose it on the camera that was due Tuesday.
Camera and lens hire, tools and machinery, tent and sound, furniture, cycles and scooters, self-drive cars, taxi, tempo, bus hire, party equipment, medical equipment.
What you get
- Hire by hour, day, or month — One engine covers a two-hour tempo
- Deposits, settled three ways — Held as a liability, released on return, or kept against damage
- Condition photos — Attached to the booking at handover and at return
- Out and overdue — The counter screen: what is with a customer right now, and what should not be
- Bulk inventory — Forty lockers or two hundred seats entered in one go
A hire, start to finish
Four things decide whether a hire business makes money, and three of them happen when the item comes back.
The thing and the day
A camera is held for a span of days, an hourly tempo for a span of hours. A party of ten needs one vehicle that takes ten, not two that take five — so the allocator picks a single unit that fits and refuses rather than splitting.
And the driver
A tempo without a driver is not a booking. Both are held as one thing: if the driver is taken, the tempo is not quietly held either, and you are told what the problem was.
The deposit and the photographs
Deposit taken and recorded as money you owe back, not as revenue. Condition photos on the booking, because a dispute two weeks later is settled by the picture or it is not settled at all.
The one screen that matters
What is out, and what was due yesterday. Overdue is where the margin actually goes, and it is the first thing on the screen rather than something you work out on Sunday.
Three endings, one of them awkward
Given back whole, kept in part against damage, or kept entirely. All three are recorded properly, and damage beyond the deposit cannot take more than was held — that is a separate conversation and a separate bill.
What earns and what sits
Utilisation per item. The lens that went out four times and the lens that went out once are not the same asset, whatever they cost.
What you get
Hire by hour, day, or month
One engine covers a two-hour tempo, a weekend camera, a week of scaffolding and a monthly locker.
Deposits, settled three ways
Held as a liability, released on return, or kept against damage — and the ledger reflects whichever happened without anybody remembering to make an entry.
Condition photos
Attached to the booking at handover and at return. The whole dispute, in two pictures.
Out and overdue
The counter screen: what is with a customer right now, and what should not be. With the phone number next to it.
Bulk inventory
Forty lockers or two hundred seats entered in one go, with the gaps a real numbering scheme has — no row I, no thirteenth floor.
Vehicle plus driver
Two things held as one booking, both or neither. Cancel one and the other goes with it, so a driver is never left on a job that is not happening.
Trips, fuel and per-km
Trip records against the vehicle, fuel and maintenance as costs on it, and a per-vehicle profit that reflects both.
Hire businesses this fits
What this will not do for you
There is no GPS tracking, no telematics and no live vehicle map. If you need to see where the tempo is right now, you still need a tracker; this tells you who has it and until when.
And it will not recover a deposit from somebody who has decided not to return your equipment. It gives you the photographs, the dates and the record — which is what any conversation after that is going to need.
Start with one sentence.
Say what you do. The shop, the items, the prices and the online page set themselves up while you watch — and you correct anything wrong by saying so.
One month, everything included. No card to start. Cancel inside the month and you are not billed.